Auto_Labmeeting

This repository creates the weekly lab meeting slides, uploads them to Google Drive, and shares the link in Slack.

Skipping specific lab meeting dates

Skipped lab meeting dates are configured in config/labmeeting_schedule.json.

Rotation logic

• anchor_date defines the first date in the rotation.
• group_rotation defines the alternating order of presenter groups.
• groups defines the presenters for each group.
• skipped_dates defines dates that should not generate slides, plus the custom Slack message that should be sent instead.

Skipped dates do not advance the presenter rotation. This means the same group that would have presented during the skipped week will present in the next active meeting.

Example

{
  "anchor_date": "2026-01-05",
  "group_rotation": ["group_1", "group_2"],
  "groups": {
    "group_1": ["Sarah", "Christine"],
    "group_2": ["Iván", "Marcela"]
  },
  "skipped_dates": {
    "2026-04-06": {
      "message": "There will be no lab meeting on 2026-04-06 because of Easter Monday. The same presenters will move to the following week."
    }
  }
}

Update the message field for each skipped date to match the holiday or reason for the cancellation.