From d864fe1e1fd4c742a0e6e3b634c13b72787f862f Mon Sep 17 00:00:00 2001 From: Jeff Triplett Date: Fri, 14 Aug 2026 14:04:20 -0500 Subject: [PATCH 1/2] Document Opportunity Grant coverage and surplus-funds policy Adds a Grant policy section to opportunity_grants/about.md clarifying what grants cover (travel, lodging, in-city transportation; not meals or tutorials) and that unclaimed/surplus funds are handled case-by-case by the chair and treasurer. Closes #37. --- docs/opportunity_grants/about.md | 16 ++++++++++++++++ 1 file changed, 16 insertions(+) diff --git a/docs/opportunity_grants/about.md b/docs/opportunity_grants/about.md index 156be4d..1010d60 100644 --- a/docs/opportunity_grants/about.md +++ b/docs/opportunity_grants/about.md @@ -22,6 +22,22 @@ Team size: 1-2 - Collect receipts from recipients for reimbursement - Work with treasurer to ensure that Opportunity Grants reimbursements are sent +## Grant policy + +### What Opportunity Grants cover + +Opportunity Grants are intended to help with the costs of attending DjangoCon US. Grants are awarded as a dollar amount to help with: + +- Travel to and from the conference +- Lodging / accommodation +- In-city transportation during the conference + +Meals and tutorial tickets are not covered by Opportunity Grants. + +### Unclaimed or surplus funds + +There is no fixed rule for handling unclaimed or leftover grant money (for example, when awarded funds go unclaimed or a recipient's documented expenses exceed their initial award). The Opportunity Grants chair and the treasurer decide how to handle any surplus on a case-by-case basis each year. + ## Notes For the past several years, we've collected Opportunity Grant applications in a Google form. We then export the spreadsheet to [Grorg](https://github.com/djangocon/grorg) for scoring. From e23944692f1001e2d9f9a3052a2a6e9336acd5cf Mon Sep 17 00:00:00 2001 From: Jeff Triplett Date: Fri, 14 Aug 2026 14:06:51 -0500 Subject: [PATCH 2/2] Drop 'not covered' line from Opportunity Grant policy --- docs/opportunity_grants/about.md | 2 -- 1 file changed, 2 deletions(-) diff --git a/docs/opportunity_grants/about.md b/docs/opportunity_grants/about.md index 1010d60..cbe8ac9 100644 --- a/docs/opportunity_grants/about.md +++ b/docs/opportunity_grants/about.md @@ -32,8 +32,6 @@ Opportunity Grants are intended to help with the costs of attending DjangoCon US - Lodging / accommodation - In-city transportation during the conference -Meals and tutorial tickets are not covered by Opportunity Grants. - ### Unclaimed or surplus funds There is no fixed rule for handling unclaimed or leftover grant money (for example, when awarded funds go unclaimed or a recipient's documented expenses exceed their initial award). The Opportunity Grants chair and the treasurer decide how to handle any surplus on a case-by-case basis each year.