diff --git a/docs/opportunity_grants/about.md b/docs/opportunity_grants/about.md index 156be4d..cbe8ac9 100644 --- a/docs/opportunity_grants/about.md +++ b/docs/opportunity_grants/about.md @@ -22,6 +22,20 @@ Team size: 1-2 - Collect receipts from recipients for reimbursement - Work with treasurer to ensure that Opportunity Grants reimbursements are sent +## Grant policy + +### What Opportunity Grants cover + +Opportunity Grants are intended to help with the costs of attending DjangoCon US. Grants are awarded as a dollar amount to help with: + +- Travel to and from the conference +- Lodging / accommodation +- In-city transportation during the conference + +### Unclaimed or surplus funds + +There is no fixed rule for handling unclaimed or leftover grant money (for example, when awarded funds go unclaimed or a recipient's documented expenses exceed their initial award). The Opportunity Grants chair and the treasurer decide how to handle any surplus on a case-by-case basis each year. + ## Notes For the past several years, we've collected Opportunity Grant applications in a Google form. We then export the spreadsheet to [Grorg](https://github.com/djangocon/grorg) for scoring.