Configure User Roles on Discord

[sinke237]

📝 Description

This ticket covers the setup and configuration of user roles and permissions in the Rust Cameroon Discord server to support a structured, secure, and welcoming community environment.

Well-defined roles help:

• Delegate moderation responsibilities
• Organize access to internal vs public channels
• Make onboarding and community management easier

This setup should follow Discord community best practices, ensure role-based access control, and align with team structure.

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🎯 Objectives

• Define a role hierarchy that supports the needs of Rust Cameroon
• Assign appropriate permissions to each role
• Improve moderation, collaboration, and security
• Ensure new members are onboarded with the correct role(s)

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📦 Tasks

• Review current Discord server structure

• List all relevant teams & contributors (e.g. management, moderators, technical team, partners, community members)

• Define role hierarchy (from highest to lowest)

  • Example:

    • Admin/Management
    • Moderator
    • Technical Team
    • Partners
    • Contributors
    • Verified Community Member
    • New Member / Unverified

• Assign permissions per role, including:

  • Channel visibility
  • Messaging/posting
  • Voice access
  • Tagging
  • Admin/mod actions

• Create private channels for restricted roles (e.g. #management, #team-internal, etc.)

• Create role tags and colors for visibility and clarity

• Implement auto-role assignment for newcomers (via bots like MEE6, Dyno, or Carl-bot)

• Test role access by simulating different roles

• Document the role matrix and permissions in an internal or public-facing guide

• (Optional) Create onboarding flow using Discord bots (reaction roles, welcome DM, verification step)

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✅ Best Practices to Follow

• Use least privilege: assign only the permissions needed per role
• Reserve Administrator permissions for very few trusted individuals
• Restrict @everyone to minimal access (read-only or intro channels)
• Use role-specific channels to reduce noise and improve focus
• Enable 2FA for moderators/admins to protect the server
• Consider logging bots (e.g. Modmail, Dyno, or Guilded) for audit trails

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📎 Notes

• Use a diagram tool (e.g. Excalidraw, Miro) to visualize the role hierarchy if needed
• Document everything in the internal wiki or #admin-only channel
• Revisit and audit roles every 3–6 months